How To Fix iWork Sync Bug On Mac With iCloud

by Soha El-Borgy on October 28, 2011

If you are an iPhone owner, then you must be aware of  the iCloud sync service. Brielfy, iCloud allows you to store your music, photos, iWork documents and more as well as wirelessly pushes them to all of your other iOS devices. You can access your data from any web browser around the world.

Like we said, iWork documents can auto-sync via iCloud on all of your iOS devices, but NOT with Mac, which means you could manually copy an iWork document from Mac to iCloud, and the other way round, but no automatic syncing.

In other words, you have an edited iWork document on a Mac, the copy of that document on iCloud would still be the pre-edit document which could be very frustrating for users and a major shortcoming.

If you are hoping to go through Apple’s official channels to get that issue worked out, then there is not a lot of hope there, but if you’re willing workaround that, we have good news for you. You can auto-sync between iWork docs and iCloud without the need for a web browser through the Mobile  Documents folder-an iCloud-based folder on your Mac that works a lot like Dropbox.You ‘ll find it in the library of your home directory.

Through the Mobile Documents folder, you can directly syn between docs on Mac and iCloud, not copying docs, but syncing them.

We have to caution you though that these folder are not meant to be tampered with. So, if you are willing to take the risk and dig in there, you have to be careful to avoid any trouble.

Here’s how to auto sync between iWork docs on Mac and iCloud:

1. Holding down the Option key, access the Finder’s Go menu and select Library. This takes you to the (invisible in OS X Lion) Library folder in your Home directory.

2. Scroll down to locate the Mobile Documents folder. Create an alias of the folder and drag it to whatever location you want for easy access. I put it on my Desktop. Optionally, you might rename the folder alias—to something like iCloudSync. You are now ready to start syncing.

3. Double-click the folder alias to reveal its contents. What you will see depends upon what exactly you have previously set up to sync via iCloud. Assuming you previously enabled iCloud syncing for iWork apps, you should at least see three folders, one for each iWork app: com~apple~Keynote, com~apple~Numbers, and com~apple~Pages. Inside each folder will be two subfolders: Documents and iWorkPreviews.

4. Open the Documents folder inside the application folder that matches the document type you want to sync. For example, to sync a Pages document, go to com~apple~Pages -> Documents.

5. Via the Finder, drag the icon of the desired Pages document to this folder (drag a copy of the document, if you want to preserve the original as a backup).

Now the document will auto-sync with iCloud. If you check the Pages webpage,your synced document should be there. If you delete for example a doc from the Mobiles Documents Folder, the doc will be deleted from the iCloud as well.

If you double-click the Mobile Documents-located Pages file on any of your Macs, it will open in Pages. From here, you can edit the document. Any changes that you make, on any of your Macs, will be viewable on all your Macs via iCloud syncing.

(Via MacWorld)

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  • Volkspost

    Interesting post. I am not sure if this leads to problems. If you use the iCloud web interface to upload an iWork file from your Mac it gets altered by iCloud to work with the iOS app. Vice versa if you download a Pages, Numbers or Keynote file through the web interface from iCloud to your Mac to open it in any iWork app, iCloud again takes care and does some conversion of the file.

    I am not sure if this is the case when direct accessing the files via the Finder.

  • http://twitter.com/RDW0409 Rob Wilson

    Interesting post- can’t wait for this to be an officially supported thing (no, I literally can’t wait; as in, until this IS an officially supported thing, iCloud is a useless pants-load to me). Didn’t work when I tried it, though. Found the Mobile Documents folder and there were folders under each iWork app that were named like the documents I’d stored in iCloud, but these folders were “documenttitle.pages-tef” or “.numbers-tef” (etc). They aren’t showing as Pages or Numbers files on my Mac. Guess I’ll stick to iDisk until this gets fixed (I’d rather use Dropbox, but iOS iWork can’t write to that).

  • Guy Dubois

    this is indeed useful – if i would be able to get the mobile documents folder created on my MBP! on my iMac, the folder was created automatically. My MBP – although configured similarly as my iMac with identical software versions and icloud accounts – does not create the mobile document folders. I have read about other users having similar problems bu have so far not found any solution. Can you assist?

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